What is Document Imaging?

Document Imaging is the process of converting paper documents into bitmaps (digital images) through a scanning process and/or an electronic transfer process via a COLD application. The scanning process works very similarly to creating a fax whereby the paper document is digitally transformed through a fax machine and sent across telecommunication lines to its final destination. Instead of a fax machine, a scanner is the equipment which makes the digital transformation and the final destination is magnetic or optical media instead of paper.

Storage of the digital images is typically magnetic or optical. ITS creates digital images in the Tagged Image File Format (TIFF) which is essentially a generic format capable of migrating into virtually any imaging system regardless of the software being used, with a few exceptions. Opticals can be WORM (Write Once Read Many) or non-WORM; the WORM format allows the use of the recorded documents to comply with many legal requirements, preventing the alteration of the original document.

Because the images are digital, they can be stored on virtually any media type including magnetic discs, hard drives, optical patterns and CD-ROM discs. Additionally, they can be distributed using a variety of mechanisms such as magnetic disc, CD-ROM, remote access, Intranet and Internet using telephone lines.

To date, ITS has imaged approximately 5 million pages coupled with 54 million index characters.

ITS scans and converts documents in any size, shape or format, including:

  • Full Color Images
  • Gray-Scale Images
  • Black-and-White Images
  • Word Processing Files
  • Speadsheet Files
  • Database Files
  • Graphics Files
  • Engineering Drawings
  • Photographs
  • Handwritten Notes
  • Aperture Cards
  • X-Rays
  • Microfilm and Microfiche
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